The Archive Project

Treasure the past. Inspire the future.

Our project is a newly established fund that aims to use its limited resources to support preservation and archiving by smaller movement efforts and organizations.

The Archive Project aims to use the limited funds at its disposal to support work that advances its mission.  That mission is to “preserve the records and other materials of groups and individuals who have made special contributions to social justice and transformation.”  We aim to “promote scholarship and education about that history to impact understanding of contemporary issues and social movements and [to] develop educational materials and programs to that end.”

Conflict of Interest Policy

The Archive Project — Conflict of Interest Policy Resolution March 2022

Definitions

Interested Person – Any director, officer or member of a committee with governing board delegated powers, or any person who is in a position to exercise substantial influence over the affairs organization, who has direct or indirect financial interest, as defined below, is an interested person.

Financial Interest – A person has a financial interest if the person has, directly or indirectly, through business, investment, or family:

  1. An ownership or investment interest in any entity with which the corporation has a transaction or arrangement.
  2. A compensation arrangement with the corporation or with any entity or individual with which the corporation has a transaction or arrangement; or
  3. A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the corporation is negotiating a transaction or arrangement.

Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.

A financial interest is not necessarily a conflict of interest. The Board of Directors shall decide whether a conflict of interest exists (see Procedures).

Policies and Procedures

Duty to disclose. If there is any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose the related facts to the Board of Directors.

Determining whether a Conflict of Interest Exists. After disclosure of facts and discussion with the interested person, the interested person shall leave the meeting while the conflict of interest is discussed and voted upon. Remaining Board of Directors shall decide if a conflict of interest exists.

After exercising due diligence, the Board of Directors shall determine whether the corporation can obtain a more advantageous arrangement that would not give rise to a conflict of interest. If none is possible, the disinterested directors shall determine whether the arrangement is in the corporation’s best interest and is fair and reasonable, making the decision whether to enter into the arrangement.

Violations of Conflicts of Interest Policy. If there is reasonable cause to believe that actual or possible conflicts of interest have not been disclosed, the interested person shall be afforded an opportunity to explain an alleged failure to disclose.  After investigation, the Board of Directors shall determine if there has been a failure to disclose an actual or possible conflict of interest and take appropriate action.

Records of Proceedings.  Members of the Board of Directors or voting members of a committee that deals with compensation matters may not vote on matters pertaining to that member’s compensation, the compensation of any family member, or that of any person who has any material financial interest affected by the compensation arrangement.  Compensation policies shall be written to include procedures to assure that no person involved in compensation arrangements has an actual or perceived conflict of interest.